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Register now for 3 compelling reasons

Gain new perspectives

The EACS Conference will be  a hub for clinicians, researchers, community and activists.

State-of-the-art science and new guidelines

Presented live by experts, you will be introduced to innovations and topics at the forefront of HIV medicine.

Utimate learning and networking experience

Join us onsite in Warsaw or, if you are unable to travel, participate online.

Individual registration, please

click here.

Group registration, please

click here.

Registrations for more than ten people will be handled separately as a group booking:

  • There are no special group registration fees;
  • The deadline for group bookings is 28 September 2023 (23:59 CEST).

For visa requirements, please see below.

Registration fees

All fees are excluding VAT.

23% Polish VAT for onsite participants and 21% Belgian VAT for online participants.

Registration fees - Onsite participants

Early (until 27 July 2023)
Regular delegates EUR 595
Allied professionals* EUR 370

Standard (until 18 September 2023)
Regular delegates EUR 685
Allied professionals* EUR 420

Late/Onsite (from 19 September 2023)
Regular delegates EUR 725
Allied professionals* EUR 465

Registration fees - Online participants

Early (until 27 July 2023)
Regular delegates EUR 495
Allied professionals* EUR 305

Standard (until 18 September 2023)
Regular delegates EUR 570
Allied professionals* EUR 350

Late/Onsite (from 19 September 2023)
Regular delegates EUR 615
Allied professionals* EUR 390

* e.g. nurses, social workers, students, research fellows, community members - Please note that a proof of eligibility for a reduced rate has to be provided (e.g. student ID, association membership proof).

What is included in the registration fee?

Onsite regular delegates and allied professionals:

  • Entry to all official conference sessions* as well as the conference opening
  • Entry to the exhibition hall and ePosters area
  • Welcome networking reception on 18 October 2023
  • Coffee breaks on 19 and 20 October 2023
  • Access to the online conference platform:
    • Video-on-demand of all sessions* (subject to the speakers´ consent) until 30 November 2023 on the digital conference platform. After that date, the sessions will continue to be accessible in the EACS Resource Library, but only for EACS members.

Online regular delegates and allied professionals:

* Some sponsored sessions will be restricted to prescribers only.

Group registration

Please note that we will not accept any group registrations without an individual postal and email address for each delegate.

This is the mandatory information per group participant for a seamless conference experience:

  • Individual email address;
  • Postal address;
  • Country;
  • Profession;
  • Organisation/institution;
  • Authorisation (yes/no) to prescribe medical products and/or medical devices.

This information will enable EACS to contact delegates regarding EACS activities, but also to update them on any news about the Conference. It will allow them to access the digital conference platform and set up the face to face meetings with the ePosters presenters.

After the completion of the online group registration form and after the receipt of full payment, the group manager will receive information on how to communicate the individual details of each group member.

Further details and instructions will be included in our confirmation email.

Should the pre-paid amount not be used in full during the pre-registration process, the remaining amount can be used for additional onsite and online registrations.

There will be no refund for paid and unused badges.

The deadline for group bookings is 28 September 2023 (23:59 CEST).

Please download here the terms and conditions for groups.

Please contact the Conference Secretariat if you have any questions by sending an email to

Visa requirements/Letter of invitation

It is the delegates' responsibility to investigate the visa requirements for Poland and to apply for a visa, if necessary. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest Polish embassy or consulate to determine the appropriate timing of their visa application.

To receive a letter of invitation, attendees must first register to the Conference and submit the payment in full. Letters of invitation will not be sent after 20 September 2023 (23:59 CET).

Individuals requiring an official letter of invitation can contact the Conference Secretariat by sending an email to

The letter of invitation does not financially oblige the Conference Organiser in any way. All expenses incurred in relation to the Conference are the sole responsibility of the delegate. The letter of invitation does not guarantee an entry visa to the Poland.

Should you have any questions, please contact:

Conference Secretariat
c/o K.I.T. Group GmbH
Association & Conference Management
Kurfürstendamm 71
10709 Berlin - Germany
Tel: +49 30 246 03-273


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